In your Settings area, there is now a link for Discounts. From that Discounts screen, you can add, edit and review your school’s discounts. When adding a discount, you can enter it as a percentage or dollar amount, and it can be applied to any single charge category, or all charge categories. Additionally, you can control whether the amount or percent you specified in the discount can be modified when you assign it to an account or student. From this discount screen, you can also generate reports showing you which accounts and students have assigned discounts and whether those discount amounts have been changed from the default setting. Finally, from this screen you can reset all editable discounts to match the school default and edit or delete a discount, which will populate the edit or deletion through all accounts or students with that discount assigned.

Account Discounts

Each account now displays a Discounts tab. From that tab, you can review and add discounts to an account. You can also add a new discount to your school’s discount list from an account screen by selecting Create a New Discount from the drop down menu. Creating a new discount this way will automatically assign it to the account and make the discount available for assignment to other accounts.

When posting individual or schoolwide charges, your discounts will be applied one at a time in the order shown on that Discounts tab (this order can be changed using the Move Up and Move Down buttons underneath each assigned discount). For instance, if an account had a $5 tuition discount followed by a 10% discount on all charges, a tuition charge would first be discounted by $5, then the resulting amount would be discounted by an additional 10%. Except for discounts applicable to all charges, discounts will only be applied to charges categorized under the charge code noted in the discount (Tuition, Registration, Miscellaneous, Costume, Late Fee).

When charging an individual account or posting charges for multiple accounts, you’ll notice a checkbox labeled “Do not use any assigned discounts” (Figure 6 below). This checkbox will appear on individual account charging screen if the account is assigned discounts matching the charge type you’re entering and on global charge posting screens if the school has discounts applicable to that charge type. Checking the box will enter the charge or charges without factoring in the discount.

On individual charge screens, you’ll also notice that a Discounted Amount box appears when a discount would apply to this account. This box will only be visible if you’re posting a charge to an account and a discount is applicable.

Student Discounts

Students now also have a Discounts tab and have the same viewing, editing, adding and creating options as account discounts. Only discounts applicable to All Charges or Tuition charges can be assigned to students. Student discounts will only be applied on tuition charges automatically calculated by DanceWorks Online (Time Account and Student, Table Account and Student and Class tuition calculations) and manual student tuition.

Tuition Discounts

When entering a tuition charge, if DanceWorks Online automatically calculates the tuition value for you, student discounts will be applied first to each student’s share of tuition, then account discounts will be applied to the resulting amount. After student and account discounts have been applied, DanceWorks Online will apply any multiplier and discount set in that account’s Account Billing Frequency. Additionally, if posting tuition from the Post Tuition Charges screen, any included Student Fees will be discounted by that student’s student discounts and any included Account Fees will be discounted by that account’s account discount.

Screenshots

Upgrades

• Credit card can be saved when entering payment
• CVV number can be entered for scanned or manually entered credit card payments
• Switch between card on file and manually entering a credit card on enter payment screens
• Multiple staff notes of any length can be added for each staff member

Corrections

• “Sent to” list after sending emails can be downloaded and saved
• Corrected song number displaying on recital conflict check report
• Corrected saving Class Type and Level when selecting from a list
• Corrected conflict checking on enrollment from Customer Access

As always, you can keep track of these updates from with DanceWorks Online by clicking the Updates link after you login.

Upgrades

• All open payments and credits can be applied from Charges and Payments
• Recital songs can be entered in 1 second increments
• Upgraded Class Room and Group Code interfaces
• Recital songs can be entered in 1 second increments
• Class types and class levels can be stored in Class Defaults and assigned to classes (instead of manually typing in type each time adding a class)
• Manually edited tuition amounts can be reset from Student Information screen

Corrections

• Registration charge from Account Information screen automatically defaults to selected ‘pay online’ status
• Corrected error occuring when changing class room on existing classes
• Corrected loading of available Group Codes on student information screen
• Corrected error occurring on manually editing student tuition amount
• Resetting a manually edited student tuition amount only resets that edited amount, not all edited amounts
• Corrected editing Group Codes

As always, you can keep track of these updates from with DanceWorks Online by clicking the Updates link after you login.

Upgrades

• When customers enter a payment, a “Processing” popup indicates that the payment is in progress

Corrections

• Corrected default amount displayed on Enter Charge and Enter Charge/Payment screens when entering charges categorized as tuition

As always, you can keep track of these updates from with DanceWorks Online by clicking the Updates link after you login.

Corrections

• Corrected calculation error when setting payment amount prior to selecting charge to pay on Customer Access screen

As always, you can keep track of these updates from with DanceWorks Online by clicking the Updates link after you login.

Upgrades

• Account Addresses report now includes Parent 1 and Parent 2 names and email addresses

As always, you can keep track of these updates from with DanceWorks Online by clicking the Updates link after you login.

Upgrades

• Removed “Classic” view

Corrections

• Corrected ability to require policy agreement from individual accounts when no school policies are in place
• Corrected display of account labels by group code
• Corrected starting row and column for student labels by class showing class name and student name
• Corrected display error on Users and Passwords and Customer Access Settings screens
• Corrected error saving credit card when existing customers are required to submit a new credit card prior to registering for classes
• Corrected error redirecting customer account access after existing account activation
• Corrected popup message following activating existing account

As always, you can keep track of these updates from with DanceWorks Online by clicking the Updates link after you login.

Upgrades

• Notes page shows you all account, student and class notes, and allows filtering by read/unread, status, date and entering and editing user

Corrections

• Corrected display order of inventory transaction reports
• Corrected costume count on costume list by vendor
• Deleting costume vendor deletes all instances of costumes from that vendor assigned to classes
• Costumes charges posted by class now mark main costume entry as posted
• Corrected formatting of statements exported to Word
• Corrected Staff Class List report
• Corrected emailing receipts from Apply Payment page
• Corrected Costume Purchase Order to include only current session’s costumes when ordering from vendor existing in multiple sessions with un-ordered purchase orders
• Corrected inability of customer to print signed policy agreements
• Corrected intial height of payment postng confirmation popup on Post Credit Card Payments screen
• Corrected printing of Recital Family Participation report
• Corrected order of Recital Participation Analysis

As always, you can keep track of these updates from with DanceWorks Online by clicking the Updates link after you login.

Upgrades

• New login screen allows login from mydanceworks.net using only your user’s email address and password (no need to go to studio-specific login screen)
• Studio Account (available in Admin menu) allows you to update credit card on file and student subscription level
• Logged in user can edit that user’s display name, email address and password by clicking the logged in user name at the bottom of every screen
• Process Cards button disabled on Post Credit Card Payments screen following payment posting until charge selection criteria is changed (prevents paying a single charge more than once)

Corrections

• Corrected error setting manual tuition to $0 when student class is dropped
• Corrected error occurring when deleting vendors
• Corrected Costume Purchase Order to include only current session’s costumes when ordering from vendor existing in multiple sessions with un-ordered purchase orders
• Corrected error opening Manage Recitals screen

As always, you can keep track of these updates from with DanceWorks Online by clicking the Updates link after you login.

From your school specific login screen (the one that ends in ?schoolid=AKxxxxxxJ), you can now login using either your username and password, or you can use the email address associated with your username and your password. You’re not forced to login either way, both will work the same.

The biggest change to our login screen is a new feature allowing you to login to DanceWorks Online by going to mydanceworks.net – no need to go to your school specific login screen if you don’t want to. From that login screen, you will need to login using the email address and password associated with the user you want to login as. As you might already be thinking, this will only work if you associate different email addresses with different usernames. Should you need help with this, please let us know by submitting a support ticket. We’ll be happy to take a look at your existing usernames and help you make any necessary changes to allow all your usernames to login.