DanceWorks
DanceWorks 6.0.31 – Released 5/14/2012
- Credit Card Closeout – Batch Numbers are now listed in descending numerical orderformatted with leading zeroes
- Class Card report now includes all class cards
- Class Cards can now only be decreased by use of the Use Class Card buttons
- Class Cards – added check boxes to clear expiration date, class 1 and class 2 that are visible during setup/edit
- Setup System – corrected Charge Code setup issue that results in the Registration charge Code being overwritten
- System Setup – both the System password and Payment password are saved when the Main Menu button is clicked
- Class Attendance – when the selected date has no attendance recorded, the Student Attendance grid is hidden and no entry in the Attendance Recorded On grid is highlighted
- Notes fields – entering a note after the Insert Date button is clicked correctly inserts the new note above the previous note, the previous note text no longer jumps to the top line
- Corrected recording transactions (charges, payments, credits and refunds) when the date format is set to English (Canada) instead of English (United States)
- Clear Session Data – added the option to clear transactions prior to a specified date
DanceWorks 6.0.30 – Released 5/4/2012
- Online Registration – Search for a matching Account compares account names after capitalizing them
- Enter Payment and Save Credit Card – ensures that the proper card type was selected by testing the card type against the leading card number
- Recital – Load Recital with set change notes containing an apostrophe (‘) is now supported
- Recital – Set Change and Lighting reports are no longer dropping two songs at the beginning of each page
DanceWorks 6.0.29 – Released 4/25/2012
- Setup System – Corrected unhandled exception when going the Student Defaults Tab
- Add Class – The current session’s classes are correctly listed when the Add Class screen is loaded
- Backup Date – When a backup is made the date and time of the backup is recorded and displayed when the Exit button is clicked
- Recital Conflict – The correct “Conflict Class” is listed in the Recital Conflicts report
- Emergency Phones – the emergency phone numbers are loaded so that the number is formatted correctly with the phone entry mask on both the Account and Student screens
DanceWorks 6.0.28 – Released 4/17/2012
- Export Data – When exporting Student data for Active, Inactive or All Students, you can now include the Student ID field
- Emergency Phone numbers on the Student screen are now displayed with the current phone entry mask instead of
with the phone mask in use when they were saved
- All Phone numbers – when you click in a blank phone field, the entry cursor is set to the character immediately following the area code
- Class screen – when you edit the attendance of a student the highlighted row stays on the student whose attendance you just edited
- Account screen – the Alert field is now displayed using the background color that was set when you entered the Alert and
it will pop up a message box if the pop up option was checked when the Alert was entered
- Setup System – when you enter a new Account Alert from the Account Defaults tab you can specify the background color and whether
the alert should pop up when the Account screen is loaded
- Student Staff Check In module is now included with this update
DanceWorks 6.0.27 – Released 4/11/2012
- Adding a student to a new account and going into that student screen from the account screen now displays both parent names and phone numbers as well as all emergency contacts and their phone numbers
- School names entered on the student screen will search the list for a match as the name is typed
- School names not in the list of schools on the student screen will be limited to 20 characters when they are added to the list
- The Detailed Recital Schedule now lists the students in the class in a comma separated list instead of two columns.
DanceWorks 6.0.26 – Released 4/3/2012
- Post Account Charges Screen, Charge for each Student in an Account only counts active students
- Enter Payment Screen, Saving credit card enables the Recurring Billing and Recurring Billing Date controls on the Account Screen.
- Main Menu, changing the Account Select or Student Select setting carries forward to the Find Account and Find Student screens
DanceWorks 6.0.25 – Released 4/2/2012
- Online Registration – Registration for a new account enables the Copy buttons
- If DanceWorks shuts down without an error message, subsequent restarting will clean up any DanceWorks process that is still running
- Recital Family Participation module is released
- School Statistics Report updated to calculate the total tuition correctly including Custom Tuition values for the current month
DanceWorks 6.0.24 – Released 3/21/2012
- Help Menu, Added link to Connect to Technician page
- Student List, corrected issue with printing all students when the phone number is not selected
- Online Registration, all requested classes are included when you print the registrations received
- Online Registration, corrected issue with the Enter Tuition button
- Recital Reports, Confirmation reports now do not show Picture or Rehearsal dates when no Picture or Rehearsal time is set
DanceWorks 6.0.23 – Released 3/14/2012
- Recital Schedule, added Insert into Recital button
- Recital Schedule, Conflict Checking works correctly for up to 100 classes
- Recital Load, added “Loading Recital” message as recital is being loaded
- Recital Rehearsal and Picture tab, loads correctly with Additional Songs
- Email Setup now has a choice for “No Authentication” as well as “Automatic Authentication”
- Credit Card Closeout, if there are two batches closed on the same day the Closeout Report only includes transactions for selected batch
DanceWorks 6.0.22 – Released 3/12/2012
- Clear Session, when you choose to clear Costume Purchase Orders, the Costume assignments are cleared
- Costumes, the Update All Costume Sizes button on the Post Costumes tab is now working correctly
- Recital Schedule, the Move Up and Move Down buttons can now be clicked as many times as you want without causing an exception
- Add Session, blank session is added correctly and the current session’s school settings are copied to the new session
- Report access is now the same as in version 5.7, click in the Report Tab requires a password if that group of reports is restricted
passwords are no longer required when clicking the Print or Display buttons on the Report screen
- Online Registration, you can now print the received registrations, just as in version 5.7
- You can now print a student’s attendance from the Attendance tab on the Student screen
- Export Data, corrected issue when trying to export the Account Name from the student records
- Vendor screen, corrected issue with “Null” values in the vendor notes
DanceWorks 6.0.21 – Released 3/8/2012
- Costumes, corrected issue of creating a costume purchase order record for a student added to a class or a student’s recital status changing after costumes have been assigned to the class
- Export Data, changed the characters surrounding each field from single quote (‘) to double quote (“)
- Email attachments – tested MS-Word and MS-Excel attachments being sent from DanceWorks – All attachments were received
- Staff Reports, all version 5.7 staff reports are now available in DanceWorks
DanceWorks 6.0.20 – Released 3/6/2012
- Disabled Clear Transactions Prior to specified date
- Added “searching” the Account, Student, Class and Staff email list
- Disabled the “Process Credit Card” button after it is clicked
- Corrected adding a student to a class and getting a costume assigned after the costume has been ordered (the student grid on the Edit Costumes tab wasn’t refreshed)
- Recitals can now add and edit additional songs for intermission, finale, etc
- Corrected recital display on the Class screen to include the song name for each entry in the grid
DanceWorks 6.0.18 – Released 3/1/2012
- Corrected issues related to updating costume sizes and added graphic display of the costume being processed
- Balance Forward accounting option is saved when Setup System exits
- Corrected issue with restoring a data base from a workstation to the server,
restoring data bases on the server or to a standalone computer continues to work correctly
- Corrected issue of calculating sales tax on POS items
- Corrected issue related to maintaining the selected sorting of the account and student lists when returning to the main menu
- Corrected issue with emailing Confirmations from the Report screen so that all selectyed accounts are processed
- Corrected the following recital reports: Recital Rehearsal Schedule, Recital Lighting Notes, Recital Set Change Notes,
Recital Confirmation, Recital Confirmation with rehearsal and picture dates, Recitals and Dances Listed by Student
DanceWorks 6.0.17 – Released 2/28/2012
- Corrected issue with editing the Recital name and date which resulted in the message “Recital name is in use”
- Added the option to double-click on the class/songs to add them to the Recital Schedule
- Replaced the Up/Down grid buttons on the Recital Schedule grid, with Up/Down buttons that allow you to move a song up or down and only having to select the song once
- Added a pause between receipt copies, when printing multiple payment or POS receipts to a receipt printer that has a Tear Bar
- Corrected issue when emailing Confirmations to Active Accounts that resulted in an unhandled exception
- Added enabling the Save button on Enter Staff Hours when you leave the hours field and the time is greater than 0:00
- Added ability to edit the description of the charges, payments, refunds and credits on the Account Transactions screen
- Correct display of the vendor’s phone number on the Vendor screen
DanceWorks 6.0.16 – Released 2/24/2012
- Corrected issue in the save account logic when changing to a different account from the Find Account button which didn’t properly save the account record’s data
- Corrected issue with printing envelopes where the address is printed on the left edge of the paper not where the envelope feeds through the printer
- Corrected display of the mail codes on the Account screen, Mail Code tab
- Corrected intermittent issue on the Enroll Student screen that caused an unhandled exception when the screen is loaded
- Restricted the DanceWorks screen size to be no larger than the physical screen size of the computer
DanceWorks 6.0.15 – Released 2/17/2012
- Added automatic adding of Style, Size, Color table entries when typed “item” isn’t in the list
- Credit Card Processing transaction report brings up “Loading Report” message when the report processing starts
- Account Billing Frequency selection and other Account screen edits are saved when you leave the Account screen via the Find Account button
- Printing Unpaid Monthly Tuition now uses the year of previous month
- Clearing all Session Data now refers to the Student History table as StuHistory
- On the Account screen the Account Billing list begins with the plan number followed by the plan name
- On the Account screen, clicking in the Student name column (or double-clicking on the row) that has no name will do nothing
- The A/R Positive Balance Only report no longer includes accounts with a zero balance
- On the Add Class screen or Editing a Class now auto searches for the Teacher and/or Assistant as you type the name in the drop-down lists
DanceWorks 6.0.14 – Released 2/15/2012
- Swiping a credit card on the Enter Payment screen does not revert to the saved credit card
- Entering a credit card on the Account screen now allows the credit card to be swiped, in addition to being entered via keyboard
- Corrected an issue printing statements for the first individual charge type listed in the drop-down list
- Corrected issue with re-printing POS invoices
- When Balance Forward Accounting is set in the School Defaults, payments are automatically applied to open charges
- Backup Data now supports backing up to CD-ROMs
- After editing an inventory item the edited item is highlighted in the inventory list
- After adding an inventory item the new item is highlighted in the inventory list
- After deleting an inventory item the item following the deleted item is highlighted in the inventory list
DanceWorks 6.0.13 – Released 2/10/2012
- On the Enter Payment screen, pressing the Enter Key while you are in the Amount field performs the same action as clicking the Enter Payment button
- On the Enter Payment screen, the message “Payment Recorded” after the payment is recorded has been removed
- On the Enter Charge screen, pressing the Enter Key while you are in the Amount field performs the same action as clicking the Enter Charge button
- After you enter a charge on the Enter Charge screen, you will stay on the Enter Charge screen so that you can enter an additional charge
- On the School Statistics screen the Print and Display buttons have been replaced by the Reports button
- On the Print School Statistics Reports screen you can print or display the following reports:
- School Statistics
- Dropped Student By Date
- Dropped Students By Name
- School Enrollment History (Detailed)
- School Enrollment History (Summary)
- Student Listing By Account Class Hours
- When you return to the Main Menu, the list displayed (Account, Student, Classes, Staff) will highlight the item that you just returned from
DanceWorks 6.0.12 – Released 1/30/2012
- Receipt number of copies is correctly saved and re-displayed on the Setup System screen
- Process Credit Card screen terms to select accounts with credit cards are now the same terms as on the Account screen Credit Card tab.
- Added drop down under Post Credit Card Payments that defaults to Only Recurring Billing Accounts. The other choice is All Credit Cards.
- Process Credit Card screen progress bar and processed count update correctly with each account processed
- Enter Payment screen exiting by clicking the “X” in the right hand corner works the same clicking the Cancel button
- Amount fields on the G/L Link report are large enough to handle amounts up to $99,999.99
- POS Closeout screen and report exclude payments on invoices that were deleted
- Item cost column is removed from the POS Product Lookup screen, the cost is displayed as a “Tool Tip” by clicking in the Price column, clicking in any other column of that item clears the “Tool Tip”
- When editing Inventory items the Cost for One field may be changed
- Added barcode font used in the inventory labels and ID cards to the distribution and update
- Email setup now allows the school to specify either comma (,) or semicolon (;) as the email address separator, address lists are automatically adjusted based on the school’s setting
DanceWorks 6.0.11 – Released 1/30/2012
- Costumes that were entered and sized in version 5.7 now display the correct size choices on the Edit Size section of the Costume module
- You can now Print Coupon Books from the Account screen
- Printing Coupon Books from either the Account screen or the Reports screen allow you to choose starting date, number of coupons, coupon interval and modify the coupon note
- The Payment Type choices on the Payments and Credits tab of the Report screen are now fully visible
DanceWorks 6.0.10 – Released 1/27/2012
- You can record Makeup classes on the Attendance tab of the Class screen for the class that was taken as the make up class
- You can now Email Statements by Mail Code to active accounts with the selected Mail Code
- You can now Email Confirmation reports by Mail Code to active accounts with the selected Mail Code
- When you enter a school name on the Student screen that is not in the drop-down list you can choose to add it to the list
DanceWorks 6.0.09 – Released 1/26/2012
- New Account gets the default setting for Calculate Tuition (not “Class”)
- Enter Tuition Charge screen picks up the Custom Tuition value when the date is changed
- Post Tuition correctly processes Account Billing Frequency groups that contain only Custom Tuition accounts
- Scrolling through Accounts while showing the Mail Codes tab updates the Mail Code list as the screen is refreshed
- The Class Time displayed on the Account in the student list is correct even though the class tuitions have been edited
For students whose tuition is calculated by either Time (Student) or Time (Account), the Class Time does not
include the Class Time for any classes whose tuition has been edited
- If the Student’s school name is typed in, rather than selected from the drop-down list, it is saved and displayed upon return
- The Enroll screen now supports typing the class name, day or age depending on the sort method
- Class ages are saved when you Edit Class records on the Class screen
- You can now Add and Edit Wait List entries from the Class screen on the Wait List tab
DanceWorks 6.0.08 – Released 1/24/2012
- Class Wait List phone column accommodates phone format (xxx) xxx-xxxx
- Main Menu Class List – right-clicking on class shows the class roster, left-click selects the class and double-click goes to the class
- Account screen Credit Card tab – the Recurring Billing and Recurring Billing Day fields may be changed if you have a credit card on file
- Class screen Attendance tab – the recorded attendance may be changed for individual students
- Student screen Attendance tab - the recorded attendance may be changed and saved for individual classes
- Export Data screen – the Export File Dialog allows you to save to a new file and notifies you if the file already exists
- Account screen – changes to the account name or address fields are correctly copied to the student records when you go from the Account screen directly to the Student screen
- Account screen – added a counter to keep track of the number of characters in the account note
- Account screen – added Print Envelope button to print a #10 envelope for the account
DanceWorks 6.0.07 – Released 1/13/2012
- Added checkbox for “Sort by Registration Date” for Accounts and Students when adding email addresses.
- Enter Charge window loads specific Account Tuition value, just like Enter Tuition Charge window, instead of value from charge code definition.
- Enter Payment window now has a “Save Card” checkbox that will save a successfully processed credit card for future use.
- Account Custom Tuition values are correctly loaded when scrolling through accounts.
- Accounts and Students using Custom Tuition display the class tuition values and totals as zero
- Added “Notes” button to Account Transactions window – if notes exist, the button can be clicked and will display existing account notes
- Print Statement window title is correct.
- Drop Class dialog to get reason class was dropped allows you to delete the Student History entry for the dropped class.
- On Main Menu clicking on a row different from the active row clears the search string in the Account, Student, Class and Staff lists.
- On the Main Menu Class List, right-clicking on a class row displays the class roster
- The Find Account and Find Student windows will go to the selected record when the Enter key is pressed.
- The Email lookup windows for Account and Student correctly go to the selected record when the View button is clicked or the Enter key is pressed.
- Refund transfers to QuickBooks correctly credit the refund account and debit the income account.
- The Online Registrations are now deleted from the internet after they are transferred to the studio’s computer.
- Online registrations that include a customer’s not with an apostrophe (‘) character are correctly processed.
DanceWorks 6.0.06 – Released 1/6/2012
- Email “Select All” buttons for Accounts, Students and Staff are now working.
- Entering a credit card payment does not require a credit card number or expiration date if school is not using PowerPay.
- Account balance and last payment information is updated if payment is not applied to charges.
- The last entry in the transaction list is highlighted when scrolling through accounts on the account transaction screen.
- Point of Sale module:
- Invoices include the invoice date.
- Invoices show payments or refunds correctly.
- Invoices show signature block only for credit card transactions
- Invoices that total zero may be recorded by clicking the Enter Payment button.
- Transfer to QuickBooks correctly transfers point of sale invoices.
- Billing Frequency report on the Account Reports tab displays the correct total number of accounts listed
- Envelope printing from the Reports – Mailing Labels tab is now working
DanceWorks 6.0.05 – Released 1/4/2012
- Deleting Point of Sale Invoice whose payment was applied to other charges deletes the pairs to the other charges and adjust their balances
- Processing credit card payments to “All” charges applies the payment to the open charges.
- Account screen loads for accounts who have a student first name that matches the account last name and for students with a different last name.
- Online Registration class upload includes the class time so the class list can be displayed on the web page.
- In Credit Card Closeout, large batches can be viewed.
- Credit cards stored on file can be used immediately for schools outside of EST time zone.
DanceWorks 6.0.04 – Released 12/22/2011
- Corrected Account and Student Labels to show only the name when “Name Only” is checked
- Account Alert Code is shown in black to improve visibility
- Corrected listing of the “Account Billing Frequency” on the Post Tuition and Post Late Charges screens
- The background color for the selected student on the Account screen is changed to light blue
- The background color for the selected transaction on the Account Transactions screen is changed to light blue
- Added Print Notes buttons to the Account, Student, Class and Staff screens
- Added Print Class Attendance button to the Class screen on the Attendance tab
- POS – Customer Lookup finds the customer by typing account last name
- POS – Product Lookup finds the product by typing the Item Code, Description, Department or Category depending on how the list is sorted
- POS – Receipt printing pre-selects the Receipt Printer specified in Setup System
- Editing Inventory items adjusts the On Hand quantity to be the sum of the Receipts and Issues
- When printing a payment receipt, the printer is pre-selected to the one specified in Setup System
- Added progress bar to the credit card conversion processing
- Corrected Detailed Recital report
- Corrected issue with the “previous” and ‘next” buttons on the Class screen
DanceWorks 6.0.3 – Released 12/20/2011
- Class Screen Measurements Tab — Measurement order reset to: Bust, Waist, Hips, Inseam, Girth
- POS – Sale On Account requires that the account is “Non School” and that there are line items in the invoice
- POS – Sales Summary report – invoices are only listed once and totals of the invoices are shown
- Costume List report - each vendor’s costumes are listed alphabetically
- Class / Costume Worksheet – costume total reset to 0 for each costume
- Enter Charge drop down list changed so that typing in the list is disabled, you can change the charge description in the description field
- Enter Refund drop down list changed so that typing in the list is disabled, you can change the refund description in the description field
- Credit card conversion Maximum Charge Amount is set to $1500.00 and cannot be overridden
- After credit card conversion the path to the “bad cards” file is visible on the Setup System “Credit Card / Printer” tab
DanceWorks 6.0.2 – Released 12/16/2011
- POS Enter Payment and Sale On Account working in all sessions
- POS Item Discount feature is now working
- POS Customer lookup screen finds customer by typing name
- POS Product lookup screen finds product by typing item code or description
- POS Product lookup screen has filter to show items in selected Category
- POS item code scanned or typed into item code box searches when is pressed
- Online Registration correctly processing registrations in all sessions
- Costume Add/Edit tab correctly showing costumes from all sessions
- Receipt Printer selection in Setup System enables pre-selection of printer when printing receipt
- On all Main Menu lists, hitting the ENTER key will take you to the highlighted entry on the Account, Student, Class or Staff screens
- Print Notes button is working on Account, Student, Class and Staff screens
DanceWorks 6.0.1 – Released 12/8/2011
- Corrected costumes listed in Purchase Order
- Report names not consistent
- Class Roster with other Classes
- Class Roster with Siblings Classes
- Attendance List (for all attendance “sheets”)
- Attendance Report (not Class Attendance)
- Account Balance by Class / Account Balance by Day
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