Summer is the perfect time to pause, reset, and prepare your studio for a successful next season. To help you get started, here’s your End-of-Season (EOY) Checklist — a practical guide to wrapping up this session and setting yourself up for smooth operations ahead.
Your End-of-Season Checklist: Wrap Up & Reset
- Create & manage sessions: plan your upcoming session and close out your current one
- Review enrollments: finalize class rosters and update student info in Akada
- Close financials: reconcile payments and review processing rates
- Organize records: clean up student and family profiles for accuracy
- Archive recital & event info: save important files and update schedules
- Staff review: audit staff hours, finalize payroll, and gather feedback
- Communicate: send families key dates, updates, and next steps
- Prepare for transition: train your team on new tools like the Attendance App and Customer Portal
- Plan ahead: outline marketing and enrollment strategies for fall
Completing your End-of-Season tasks sets a strong foundation—now let’s look at three key ways to maximize your summer downtime and get ahead for the busy months ahead.
1. Review Your Processing Rates
If you use a credit card processor for payments, summer is the perfect time to evaluate your processing fees to ensure you’re getting the best rate possible.
- Akada integrates directly with Stripe for seamless payments with rates as low as 3.5% + $0.30 per transaction.
- In as little as 15 minutes, you can get approved to start using Stripe today.
- Keeping fees low means more money stays in your studio’s budget.
💡 Pro tip: Use this link to begin the Stripe application process.
2. Start Using the New Attendance App
We’ve officially launched our brand-new Attendance App, which replaces Akada Express. It’s a faster, more modern way to manage attendance—and it’s included in your Akada plan.
With the new app, your staff can:
✅ Easily take attendance from a phone or tablet
✅ View student details on the go
✅ Mark absences, track makeups, and leave class notes
✅ Sync everything automatically to your Akada system
No extra costs. No outdated tools. Just a better way to keep your classes running smoothly.
If you haven’t tried the new app yet, now’s the time to switch over and train your team ahead of the busy fall season.
3. Transition Families to the Mobile-Friendly Customer Portal
Today’s parents expect simplicity—and Akada delivers with a clean, mobile-first Customer Portal that makes registration, payments, and communication easy. If you’re still onboarding families or shifting from manual processes, this is a great time to encourage signups during summer camps or drop-offs.
Encourage families to download and use the Akada Portal by sharing direct links to the app stores on your website and posting QR codes around your studio. The more comfortable families are with the portal, the more streamlined your operations become.
Highlight benefits like real-time access to schedules and invoices, fewer daily questions, and quicker payments. The more your families rely on the portal, the less your team has to chase down paperwork or respond to repetitive questions—giving you more time to focus on what matters most.
Get details on downloading and sharing the portal here.
Download on the App Store or Download on Google Play
Ready for a Smoother Season?
All of these tools—and so much more—are included in your $60/month Akada plan. No add-ons. No surprises. Just simple, powerful software designed to save you time and help your studio thrive.
Plus, when you join Akada, you get more than software—you get a dedicated team of experts ready to support you every step of the way. From setup to ongoing success, we’re here to make your studio management easy and stress-free.
Ready to experience hassle-free studio management?
