As studios grow, so do the administrative responsibilities that come with them. Without the right dance studio management software, administrative tasks can slowly (or all at once) start stealing hours from your week.
Let’s look at four of the biggest time drains for studio owners and how you can get those hours back.
1. Piecing Together Multiple Systems
Using one tool for registration, another for payments, and yet another for communication wastes time and creates confusion. Whether it’s juggling multiple logins, double-checking that data transfers correctly, or hunting down missing information, it’s easy to get overwhelmed. What studio owners need is an all-in-one dance studio management software that keeps everything organized in one place, eliminating the need for patchwork systems.
2. Repeating the Same Parent Information
Answering routine questions about schedules, tuition, or recital updates can take hours each week. Repeating the same information is frustrating when parents could get quick answers directly from the studio. With two-way messaging in your software, studios can send individual messages, broadcast announcements to the whole studio, or respond directly to parents, reducing repetitive questions and keeping everyone informed.
3. Tracking and Chasing Payments
Manual invoices and follow-ups take time and distract from running your studio. Constantly checking who has paid and sending reminders can be stressful. Automated billing with recurring tuition and secure online payments keeps billing simple. With Akada, you can handle everything seamlessly using Stripe, saving time and reducing stress.
4. Managing Schedule Changes and Enrollment
Class enrollment and attendance tracking can take time if done manually. It’s easy to lose track without a clear system. With Akada, families can enroll in classes through the Portal app, and instructors can use our tap and go attendance inside the Akada Studio app during class, reducing manual work and keeping your studio organized.
Get Your Time Back
Most weekly time loss comes from manual or disjointed systems that could be streamlined. Akada brings scheduling, billing and payments, parent communication, enrollment, and reporting together in one place. Spend less time managing your software and more time leading your studio.
Ready to simplify your operations and get your time back? Start your free 30-day trial or book a demo to see Akada in action.
